Microsoft 365: PowerPoint Advanced (2023): Preparing Your Presentation

Name: Microsoft 365: PowerPoint Advanced (2023): Preparing Your Presentation
Author: Deanna Schmuck

Learn about preparing, collaborating and rehearsing your presentation

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Course: On-Demand

Hello, my name is Deanna and in these lessons, you will learn how to use speaker notes, use the rehearse with coach feature, present in a teams meeting and present live, share, co-author and use collaboration tools, add comments, and use the catch up feature. In this lesson, I will show you how to use speaker notes to add additional information, reminders or cues for the presenter. So I actually have speaker notes already put onto this slide. You just can't see them at the moment. So let me show you one way that you can enter speaker notes or in this case, see speaker notes that are there. So if I come down to the bottom of my slide and I can see, see how my mouse cursor changed, it went from just the regular pointer to this double arrow, I'm going to, when I see that double arrow, I'm going to drag up and this is the area where I have put speaker notes in prior to starting this. Okay, so what I did here, just to give you an example, is I put maybe some key points that I wanted to talk about when I had this slide open. So my key points are to make sure that you know that they can be added to any slide, they can be used for things such as planning and organizing, and they're not visible to the audience when you are presenting. Okay, so some reminder here for you, speaker notes are not visible in presentation view. I will show you in presentation view in a few moments what it, you know, that they do not show up in presentation view. So they are meant for the speaker or for the presenter, not for the audience. There are again two ways that you can open speaker notes, we looked at one way so far, which was expand notes area at bottom of slide. So remember if I bring my mouse pointer down here to the bottom, and I see my cursor change that double arrow, right now I'm getting kind of getting rid of that speaker notes area, but now if I click up, I have all this area to type in. But then you can also go to view notes. If I click notes, now it's going to close it, but if I again, if I click it again, it's going to expand it, and this area is where I could type my speaker notes, which is just so I have here a sample slide just so that we can practice speaker notes. So let's pretend this is something that I am going to present, okay. So here's a slide that I am going to pretend that I am going to present. I want to add some speaker notes. So we know there's one of two ways that we could do this, we could come down to the bottom here and drag up, or I could go to view notes, okay, all right, down here I have my speaker note area, sometimes it's just blank like this with the flashing cursor, and then sometimes it'll say click to add notes, let me see if I can get that to, there we go. So now it's saying click to add notes. So don't be surprised if sometimes it says click to add notes, or if sometimes your cursor is just blinking down there, okay, but I'm going to click here to add notes, and what are some speaker notes here that I might want to put in. So the second bullet point talks about Microsoft Office Suite, maybe we could put a reminder in there about what are some of the other Microsoft Office software programs, so we could put office, office includes word, PowerPoint, Excel, Outlook, and more, so again just a little bit of a note in case maybe somebody will say ask you a question, what else is in the Microsoft Office Suite, and now we have a little bit of a reminder there for ourselves or if we're afraid that we're going to forget and we want to just mention it, we've got that note for ourselves. I'm going to enter in the speaker notes, and I'm going to put a note for myself, so I'm going to put note, and I'm going to add some text, I'm going to put try to condense bullet point number three as a reminder for myself that when I have time, after I finish up and I'm proofreading, maybe I want to come back to bullet number three, it's a little long, maybe we can reword that a little bit to make it a little bit more concise. I'm actually going to go back up to slide three, because now I want to revisit here printing, so you can print speaker notes, we're going to go to file, print, and these are options in this version of PowerPoint, we've got print full page slides, print notes pages, or print handouts. If you want to print the slide with the speaker notes, you need to go to print notes pages, so let's click on that, okay, and what that's going to do is it's going to give us the slide with our speaker notes below it, if I scroll down, we'll see our slides and then any slides that have speaker notes, it'll show that, here's the one that we just did, and it will print just like this, alright, so I'm going to click cancel, close, and then the last thing I want to show you is how, I want to show you that when we present this, the speaker notes will not show in the presentation view, so let's go up to present play from beginning, and if you remember, this slide did have some speaker notes, so we are not seeing that, this is the slide that we added speaker notes together, but we are not seeing that, stay tuned for the next lesson where I will show you how to use the rehearse with coach feature, thank you for watching.

Advanced Provider : Deanna Schmuck 6 Lessons · 37m in English

Course Description

Creating slides in PowerPoint is a creative process that enables you to visually communicate your message and engage your audience effectively. Using speaker notes, comments and the Catch Up feature can aid in slide preparation. Collaborating and working in real-time with others can enhance productivity, creativity, and efficiency in creating presentations. Explore the Rehearse with Coach feature, a tool that uses artificial intelligence and is designed to assist presenters in improving content delivery and overall presentation skills. You will discover how to to deliver your presentation in-person or in Microsoft Teams.

In these Microsoft PowerPoint 365 lessons, you will learn how to prepare a presentation using speaker notes, comments, and the Catch Up feature, collaborate on and co-author slides, work with others in real time, and take advantage of the rehearse with coach feature. You will also learn about options for delivering a presentation.

What You'll Learn

Prepare a presentation using speaker notes, comments, and the Catch Up feature
Collaborate and co-author slides while working with others in real time
Use collaboration tools to manage sharing and permissions
Apply the Rehearse with Coach feature to improve content delivery and presentation skills
Explore options for delivering a presentation in-person or in Microsoft Teams

Key Takeaways

Speaker notes, comments, and the Catch Up feature can aid in slide preparation.
Collaborating and working in real-time with others can enhance productivity, creativity, and efficiency in creating presentations.
The Rehearse with Coach feature uses artificial intelligence to assist presenters in improving content delivery and overall presentation skills.
Presentations can be delivered in-person or in Microsoft Teams.
Creating slides in PowerPoint is a creative process for visually communicating your message and engaging your audience.

Frequently Asked Questions

What will I learn in this course?

You will learn how to prepare a presentation using speaker notes, comments, and the Catch Up feature, collaborate on and co-author slides, work with others in real time, take advantage of the Rehearse with Coach feature, and explore options for delivering a presentation.

What is the Rehearse with Coach feature covered in this course?

Rehearse with Coach is a tool that uses artificial intelligence and is designed to assist presenters in improving content delivery and overall presentation skills.

How can I deliver a presentation after taking this course?

The course shows how to deliver your presentation in-person or in Microsoft Teams.

What collaboration topics does this course cover?

The collaboration lessons cover sharing and permissions, co-authoring in real time, and using comments and the Catch Up feature.

What skills does this course focus on?

It focuses on Microsoft PowerPoint and presentation-related skills, including presentation software, presentation training, and the Microsoft Office Specialist (MOS) - PowerPoint track.