Microsoft PowerPoint 2021: Preparing and Revising

Name: Microsoft PowerPoint 2021: Preparing and Revising
Author: Erin Sullivan

Learn advanced tools to help you prepare for and revise your presentation

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Course: On-Demand

Hi. In this lesson we're going to get started organizing and rearranging your slides. So when you're still working on your presentation, you may want to incorporate slides from another presentation that you have previously worked on. And to do that, we are going to use a tool called Reuse Slides, and you can reuse slides from any presentation that you have previously created. So to do that, you go to the Home tab, and in the new slide group, you click on the dropdown arrow and you go down to reuse slides. You click the reuse slides button and a pane is gonna open up on the right hand side and it will show the last presentation that you may have opened to insert slides. Or if you haven't inserted any slides or you wanna choose from a different presentation, you can click the browse button, browse to the location where the presentation is that you want to reuse slides from. I'm using this product summary presentation. So I click open, it will open that presentation and show a thumbnail of each slide on the right hand side of my screen. So if I am familiar with this presentation, I can see just from looking at the titles which slides are which and I can insert them into my existing presentation. So let's say that I wanna use this slide here about customer profile. So I select it and it goes in following the slide that I already have selected. And maybe I wanna go ahead and use a few more of these slides. Every time I click on one, it puts a copy of that slide into my current presentation. So these slides are coming from the other presentation. They're still in the other presentation. I'm just putting a copy of them into my existing presentation. So I can see that I have those four slides that I have inserted in from that existing presentation. Now that I have these slides in this presentation, I'm done with my Reuse Slides pane, so I'm gonna close that, and take a look at, now that I have these here, how can I arrange these slides? My favorite way to do that is to use what is referred to as the Slide Sorter view. So you can access the Slide Sorter view either from the view tab or from the lower right hand corner of your screen, there is a button for the Slide Sorter view. Either of those ways will get you to the Slide Sorter view. When you're in the Slide Sorter view, you have a small image of each slide in your presentation, and it allows you to click and drag and rearrange those slides. So let's say I decided I wanted to talk about my timeline right after my introduction. So I click on timeline slide and drag it. You'll see I have that red box around the slide to know that I am dragging that slide. And as I go to place it in different places, the slides kind of move over to show me where this slide would be placed in my presentation. So I'm gonna place it after introduction. When I do that, you'll notice my slides all remembered. This slide now is slide eight. All the other slides moved in accordance to where I needed them to be. I can move more than one slide at a time. So let's say I wanted to move this Meet Our Team and our Extended Team slides, so I'm going to click on Meet Our Team, I press and hold my control button on my keyboard and I can select Meet Our Extended Team. Now when I click and drag, I'm moving both of those slides. So if I wanted to put these two slides together right after our agenda, there they are. So I can move one slide at a time. I can move multiple slides. Using the control key allows me to select slides that are not next to each other, but I can also hold down my shift key and click, and I select multiple slides in a row. So from where I start, shift click will be everything from the beginning to the end. So again, if I click on slide 12, hold down my shift key, click on the last slide, all of those slides are selected. I can click and drag, and I am moving all of those slides in my presentation. I'm going to just drop them at the end of the presentation and leave them where they were. So that is how you can, using the Slide Sorter view, arrange your slides in your presentation. Thanks for watching.

Advanced Provider : Erin Sullivan 4 Lessons · 21m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

Microsoft PowerPoint 2021 is a powerful tool for creating engaging and effective presentations. In this course, you will learn the basics of the PowerPoint interface, including how to create and format slides, add images and videos, and create custom slide designs. Then you’ll explore advanced features such as Presenter Coach, which can help you rehearse and improve your presentation delivery skills by providing real-time feedback on pacing, tone, and filler words.

You will also learn how to use the Version History feature in PowerPoint 2021 to view and restore previous versions of your presentation. This powerful feature allows you to confidently make revisions, knowing you can always return to an earlier version if needed. By the end of this course, you will have a solid understanding of how to create, revise, and deliver engaging and effective presentations using Microsoft PowerPoint 2021.

What You'll Learn

Create and format slides and build custom slide designs in Microsoft PowerPoint 2021
Organize and rearrange slides within a presentation
Use Presenter Coach to rehearse and improve your presentation delivery skills
Apply the Version History feature to view and restore previous versions of your presentation
Add images and videos to slides using the PowerPoint interface

Key Takeaways

Microsoft PowerPoint 2021 is a tool for creating engaging and effective presentations.
Presenter Coach provides real-time feedback on pacing, tone, and filler words to improve delivery.
The Version History feature lets you view and restore previous versions, so you can revise confidently knowing you can return to an earlier version.
The course covers both basics of the PowerPoint interface and advanced features for revising and delivering presentations.

Frequently Asked Questions

What will I learn in this course?

You will learn the basics of the PowerPoint interface, including creating and formatting slides, adding images and videos, and building custom slide designs, plus advanced features such as Presenter Coach and the Version History feature.

What does Presenter Coach do?

Presenter Coach helps you rehearse and improve your presentation delivery skills by providing real-time feedback on pacing, tone, and filler words.

How does the Version History feature help me?

Version History lets you view and restore previous versions of your presentation, so you can make revisions confidently knowing you can always return to an earlier version if needed.

What topics are covered in the lessons?

The lessons cover organizing and rearranging slides, using the Presenter Coach, and viewing and restoring previous versions.

What skills does this course build?

It builds skills in Microsoft PowerPoint, Adobe Presenter, presentation design, presentation software, presentation training, and Microsoft Office Specialist (MOS) - PowerPoint.