Microsoft 365 OneDrive (2023): Working with Content

Name: Microsoft 365 OneDrive (2023): Working with Content
Author: Katie Layman

Learn to search and filter content, change library views, and work with images and photos in OneDrive

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Course: On-Demand

Hello, my name is Katie Lehman, and in these lessons you will learn how to view and search for content in OneDrive, search and filter content and files, work with library views, and manage images and photos in OneDrive. In this lesson, I will show you how to view and search for content in OneDrive. To view your content in the Microsoft 365 OneDrive platform, you may look at the Home button first, which shows you the most recent files that you have worked on, the dates that they were opened, so let's say you know you worked on a file yesterday and you're trying to locate it, this is a fast way to go to the Home button and find that file right away. If you start it as a favorite, you can also search in your Favorites area, and you'll be able to locate the document there. If you deleted the file, but did not permanently delete it from OneDrive, it will be located in your Recycle Bin, so you can find it there. If you shared a file, you can look in the Shared folder and see if you can locate it there. Now there are certain ways to search for files, as well as file types, to see if you can locate that particular file. Let's say you know it's a Microsoft Word document that you used the New button to create a new Word document, which saves it with the extension .docx. So let's look at all of those files. To do that, click inside of the Search button, or the Search window, and select Shift 8, which will give you the star, then the dot, and type in .docx. Click on Enter, and this will bring up all of the documents that have that extension, and you can scroll through and determine which document it is that you'd like to open. Especially as you continue to add more and more files to your OneDrive, it's important to have the folders set up so that you can organize and actually search within folders. To search directly inside of a folder, go to My Files, and select the folder. Let's say we know it's a sales presentation, and that's actually empty, so let's find another folder. Let's say we know it's a work in progress, and it automatically pulls up the current folder. So you're actually searching within that current folder, and you can type in the extension. Shift 8, .docx, Enter, and now you are searching for document number 5, which has that extension. Back to the Home button, let's say you know that the title has a certain word in there, like OneDrive. I have a few documents that have that word in there. So let's type in OneDrive, and this will bring out every single document, regardless of the file type, that has the word OneDrive in it. Now if you need to find a Microsoft Excel file, when you use the different applications that are for the web, it may add an X on the end. And so, a lot of times I like to search with the star, which is Shift 8, then XLS, and you can either add the X, or you can add another star, which means the star is in place that anything before that, or anything after that, can apply. So as long as it finds that XLS, and I forgot to put the dot in front of that, as long as it finds that extension that starts with XLS, you will find all of the documents. Because you may have uploaded some Excel files from your laptop or your PC that have just dot XLS instead of XLSX. And to see what I'm referring to, see how these extensions here have dot XLSX. And if I brought in a different Excel file from an older version of Excel, it may just have XLS. Same with documents with Word, it may have DOC, or it may not, it may have DOCX. So that is how you search for various file types. With this dropdown arrow, you can look in either My Files or All Files, as well as the whole organization if you're using the business version. And that way you can pull up whatever files or file types that you're looking for. Now I want to just type in the word notebook and see if it will locate my Click enter, and yes, I actually have two that are the type notebook. So it actually understands the type of file, as well as the heading of the file, if it has that in the title. So it's an intuitive search menu that allows you to search for either the title of your document, the file type, the extension, and when you're in My Files, you can look in the folders. So you can look at the folders first, if you think, oh, it was an older document that I put in for 2022, I would look here first. And if you know it was shared, you would look in the shared area. If you know it was a favorite, you would look in that starred favorite area. And if you know it was deleted, the recycle bin is the best place to check. Stay tuned for the next lesson where I will show you how to search and filter content and files. Thanks for watching.

Essential Provider : Katie Layman 4 Lessons · 24m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

Efficiently searching for files and folders in OneDrive is necessary to work quickly and find information when you need it. We’ll show you how, with a specific sort and filter strategy, you can find a file in OneDrive and start working on it immediately. You’ll also see how updating the library view with administrative settings enables you to see the columns that are the most important for your search. When photos and images are uploaded to OneDrive, the Personal Account provides gallery views and albums to keep everything organized and easy to view.

In this course, you will learn how to search for files and folders with the search bar at the top of the OneDrive online browser. When you need specific information, accessing the administrative tools allows you to update the library view, creating a customized view of files. You’ll also learn to access the photos area in the Personal OneDrive account to create and view albums, galleries, and a snapshot of your latest trip, with all of the details saved in one location.

What You'll Learn

Search for files and folders using the search bar at the top of the OneDrive online browser
Apply a sort and filter strategy to quickly find a file and start working on it
Update the library view with administrative settings to display the columns most important for your search
Access the photos area in the Personal OneDrive account to create and view albums and galleries
Save and upload images and photos to OneDrive
Assess the need for specific column information in a search

Key Takeaways

A specific sort and filter strategy helps you find a file in OneDrive and begin working on it immediately.
Updating the library view with administrative settings lets you see the columns most important for your search.
The Personal OneDrive account provides gallery views and albums to keep uploaded photos and images organized and easy to view.
Accessing administrative tools allows you to create a customized view of files when you need specific information.
Photos, albums, galleries, and trip snapshots can all be saved and viewed in one location in the Personal OneDrive account.

Frequently Asked Questions

What will I learn to do in this OneDrive course?

You will learn how to search for files and folders with the search bar in the OneDrive online browser, update the library view using administrative tools to create a customized view of files, and access the photos area in the Personal OneDrive account to create and view albums, galleries, and trip snapshots.

How does this course help me find files faster in OneDrive?

It shows you how a specific sort and filter strategy lets you find a file in OneDrive and start working on it immediately, and how updating the library view with administrative settings lets you see the columns most important for your search.

What topics do the lessons cover?

The lessons cover viewing and searching for content in OneDrive, searching and filtering content and files, working with library views, and managing images and photos in OneDrive.

What skills does this course build?

This course builds skills in Microsoft Office 365, Microsoft OneDrive, OneDrive for Business, and OpenDrive.