Microsoft 365: Outlook Intermediate: Inserting Characters & Objects

Name: Microsoft 365: Outlook Intermediate: Inserting Characters & Objects
Author: Kiwanna Brackett

Enhance your email communication using tables, links, and special characters

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Course: On-Demand

Hello, my name is Koana, and in these lessons, you will learn how to insert characters and objects into your email communication. In this lesson, we will review how to create and insert tables and charts into email messages. Tables can help organize and store data in a worksheet format. You can insert tables in your email messages to make the information easier to understand. You can also use charts to provide a visual representation of the data you're sharing. To begin creating a table in your email message, you will go to your home tab and begin composing a new message. In your insertion point in the body of your message, you'll go to the insert tab and select the insert table button. You'll be provided to ways you can insert a table. You could first use a table grid by selecting the desired number of columns and rows you want to include. Once you've selected the desired number, you'll click your left mouse to insert the table. Once the table is inserted, you can add the content and change the look and design of your table using the commands that are available on your tables tab. Now active on your ribbon when you're working in a table. If you want to delete a table that you no longer need, you can choose the delete option and select to delete the table. You can also insert your table using the insert table option. You will be prompted to select the number of columns and rows you desire to include the number of columns and the number of rows you would like to include your table. Once the table is inserted, you can enter your content. Once your content is entered, you can begin designing the look or changing the format of your table. You can use a table tab on your ribbon or you can use the options that are available on your mini toolbar. So you have the table options that are available, the delete options, shading or you can choose more options to do additional formatting or adjusting to your table. If you go to your tables tab, you can also see similar options that are available to help you to design the look and feel for your table. So here we're going to insert a row above so that we can add a header row and our table. You can make that first row or header row by selecting the table options and choosing the option for header row. You can also choose the options for first column to add a first column to select a table, bandit columns or bandit rows. So once I select header row, it changes the look of your first row so you can definitely distinguish that it's a header. You can also add table styles to change the look and design of your table so you can choose any of the options that are available in the list of table styles and apply it to your desired table. You can change the shading color to any desired colors you would like to use. You can also merge and split cells. So here in the first column for our header row, I would like to have just one column so I can select both and click merge cells to make it one and then you can add or remove any rows you no longer need or add or remove any columns you may need. So here I don't need the bottom row so I can delete that row by clicking the delete row option and I could also adjust the alignment for our sales using the features in the alignment group. Once the table is inserted, I can continue on with entering information into my message but now hopefully it gives a much better visual appearance for the data that I'm trying to share in my message. Now in Outlook 365, if you notice here, there's not an option to insert a chart. You can create charts in Excel or Word and insert them as pictures or links. So if I've created a picture of the chart, I can insert it here using images or man or customize the look and feel of my chart as a picture or I can insert a link to the Microsoft Word document or Excel document that I've used to create the table if I would like to share a chart that way. So if I've created a chart and saved it in my one drive, I can go here and insert it as a link as a way to share a chart. This gives you a way to have a visual representation of any data or information that you're trying to share in your message to make it easy to understand and clear to the intended audience. Stay tuned for the next lesson where I will show you how to insert and link objects. Thanks for watching.

Intermediate Provider : Kiwanna Brackett 5 Lessons · 25m in English

Course Description

When creating email messages in Outlook 365, there may be times when you want to enhance the recipient’s engagement with the message content. We will dive into features within Outlook that will help you drive user engagement, allowing advanced communication between your recipients. There are different ways Outlook can gain user data, depending on your needs. This course will cover a few of the different ways you can collect recipient data, as well as inserting special characters for better email communication.

In this course, you will learn how to organize and store data within an email message using tables. You will also learn how to insert objects, add special characters, and apply the link to an object that leads the recipient to a desired location. By the end of this course, you will be able to create advanced email communication with special characters and objects.

What You'll Learn

Create and insert tables and charts in Outlook 365 email messages
Insert and link objects that direct recipients to a desired location
Insert special characters into messages for better email communication
Add quick parts and building blocks to messages
Enhance message content using emojis, equations, and symbols
Organize and store data within an email message using tables

Key Takeaways

Outlook 365 includes features that help drive recipient engagement and enable more advanced communication.
Tables can be used to organize and store data within an email message.
Objects can be inserted into messages and linked to lead the recipient to a desired location.
Quick parts and building blocks can be added to messages to support content creation.
Special characters, emojis, equations, and symbols can enhance message content and communication.

Frequently Asked Questions

What will I be able to do after completing this course?

By the end of the course, you will be able to create advanced email communication with special characters and objects in Outlook 365.

What topics does this course cover?

It covers creating and inserting tables and charts, inserting and linking objects, inserting special characters, adding quick parts and building blocks, and inserting emojis, equations, and symbols in messages.

What skills will I gain from this course?

The course builds skills in Microsoft Outlook, email management, email production, and Outlook Add-Ins, aligned with Microsoft Office Specialist (MOS) - Outlook and Microsoft Office Specialist Master.

How can tables and objects be used in Outlook messages?

Tables can be used to organize and store data within an email message, and objects can be inserted and linked so they lead the recipient to a desired location.