Modifying PDFs

Name: Modifying PDFs
Author: Ryan Matthews

Learn the fundamentals of Adobe Acrobat Pro

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Course: On-Demand

In this lesson, you will learn how to edit the text on a PDF through Adobe Acrobat. So let's go ahead and get started. I'm currently on our SOW PDF document here. Now you can access the edit tool in a number of ways. First, let's kind of look at this document. We can view this document. We can read it. And we also have a cursor presence when we drag our cursor over the letters and the symbols. However, if we try to click and type, it does not let us type. This is because we're currently not in the edit settings. In order to edit a PDF, we need to make sure that we're in the edit PDF tool so that we can use the fonts and the tools for editing the text. So let's go ahead and explore how to open that tool. This can be done a number of ways. The first way is by using the Tools tab, which is located just left of our document. We're gonna click on the Tools tab now. Then you're gonna locate the Edit PDF option. If you were to click on the Edit PDF option right now, you would see that now we have our edit PDF option, text appears, and it looks like we have the ability to edit text. Before diving into how to edit text, I'm gonna walk you through one other method that you can use to open the Edit PDF tool. We're gonna go ahead and close out of this option. You'll notice that our document is restored back to how it was. Now the other option that you have for opening the Edit PDF tool is by using the tool search bar, that's gonna be located on your right hand side. You will go to the Find Tool icon, which is a magnify glass with two arrows in it. You're gonna click on this tool and you will notice that we have the ability to search for tools. You're gonna type in edit PDF. You'll notice that as soon as I clicked on edit, we have this running list of different tools that have edit in them. We're gonna click on this first option, which is Edit PDF. When we click on edit PDF, you will see that we have the same options that come up and we have the option to add and edit text. Now let's go over some of the features on this page for editing a PDF. Now, when you edit a PDF, you have the option for editing. You have the option to add text. You have the option to add images, to add links, to crop pages and to add headers and footers. In this course, you will be learning about all those tools and how to use them, but for this specific lesson, we're just gonna be looking at editing the text specifically. So to edit the text, you will notice that all of a sudden, when we went into Edit mode and this edit is blue highlighted, you'll notice that dotted boxes appeared around the words and around the sentences and the sentence structure that is on this PDF. That indicates that those elements are editable as editable text. Now let's go ahead and attempt to edit this text now. We're gonna go ahead and edit our zip code right under here. To edit or to select the text that we simply want to edit, you need to put your cursor inside the dotted box and click where you want it to land. In this case, let's go ahead and edit zip code. So we have just edited the zip code as you can see here, we can even remove zip code altogether and there it is. So you can see that we just added our zip code and it is in line with exactly what we need to edit. Now let's scroll down and experiment with editing another section. We're gonna go ahead and edit Engagement Resources. We're gonna edit this to example. You will notice that we now have a yellow explanation point next to our text box. If we hover with our cursor over that explanation point, we are provided with the explanation. It says the original font of Century Gothic, which is specific to Microsoft word is not available or can not be used in editing. Adobe Acrobat is using the font Minion Pro in its place. So Adobe Acrobat actually recognizes what font you're using, even if it's formatted from another application or another PDF and it tries to match the style. As you can see here, the font is not exact, but it does its best in trying to recognize, okay, what font are they using? As you can see here, it also updates the size of the font as well, to try to match the current version that you're currently editing. This is how you can edit correct texts in your PDF. You do want to be careful because if you do edit some texts like this for example, engagement example, you can see that one font is shown for engagement and another font is shown for example. So if you're trying to make sure that your fonts match size and shape and format, you want to make sure that they are the same exact font. With that being said, you can take this section, for example, list name of resources and key information about each. You can highlight it and then you can backspace. Now you can start fresh and that whole segment will be with one font because you're creating it now. So a lot of your PDF creations should have something to do with creating a template from a norm or editing the text in full as you go. So this is just one example on how you can edit the text. Now, you also have the example to change the text as a whole. So for example, I have Engagement Example right here. I can highlight this by clicking and dragging across it. I can go to my Format section. Now you can see that my Format section currently does not have a font listed. That is because there's two different fonts being used right now, and so the system is recognizing that there's two different types, so it's not gonna identify one. So let's go ahead and choose a font from this list here. And let's go ahead and click on this example. So you can see that I just clicked on a font example and it changed my font as a whole to this example. Now my font is unified in a format that's specific to Adobe Acrobat. So this is a method that you can use for your whole document if you wish. For example, let's go ahead and change the font and the format of this editable text for Period of Performance. We're gonna go ahead and highlight this whole section. Remember, you highlight by clicking and dragging across the whole text. Now you can see that one font's being used right now, which is Geneva. You know, that just one font's being used because they're able to isolate and say the font. Now let's go ahead and experiment with changing this font. We're gonna hit the dropdown menu and we're going to scroll and change this font to Impact. When we change this font to Impact, you can see that this font has completely changed. Colors have remained the same, spacing has remained the same, but our font has shifted. Now at any point in time, if you wish to resort your font back to the previous version, you can use this method. To resort back to the previous version, you can go to Edit at the top click Undo Font Style. When you click Undo Font Style, you will notice that our original font is restored back to the previous version. You'll also notice if we go back to edit one more time that now we have an Undo Font If we were to select the Redo Font Style option, you will see that we have restored our font back to the edited one that we just did. So you can use the undo and the redo option at any point in time to try out different fonts, styles, texts, and then change them back if you wish. This is how you can edit font in Adobe Acrobat. In the next lesson, I'm gonna go over more details on formatting your font in Adobe Acrobat.

Beginner Provider : Ryan Matthews 10 Lessons · 1h 5m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

Adobe Acrobat Pro is an application that allows users to create, edit, share, and design PDFs. This course will provide you with an introduction to the application, as well as teach you foundational skills and tools. You will learn how to access, sign in, and navigate within Acrobat, and you will look at how to create PDFs and open pre-existing PDFs into the application. You will learn the export process and formatting needs for creating PDFs. Then you will dive into how to add, edit, and change texts and styles, and use features such as rotating, cropping and splitting documents. Once you have conquered the basics of creating and modifying PDFs, you will learn about fill and sign tools, fillable forms, and sharing files. In addition, you will learn about the commenting and markup tools, the compare file tool, and advanced search options. You will conclude with the restriction and password protection process. Through this course you will gain the skills for using the Adobe Acrobat Pro application and start to uncover its creative and strategic potential. Note: Due to different operating systems, the application may appear visually different, and you may experience operating differences.

The lessons in Modifying PDFs will build upon the previous lessons and offer you instruction on editing PDFs in Adobe Acrobat Pro. You will focus on the tools Edit PDF and Organize Pages to edit text and graphics, add and organize pages, and rotate and crop pages. In addition, you will look at how to add headers, footers, bookmarks, and links, and you will learn the process of accessing editable tools that can take your PDFs to the next level. You will also look at accessing, compressing, and searching PDFs.

What You'll Learn

Edit text, graphics, font styles, and pages using the Edit PDF tool
Add pages, headers, footers, bookmarks, and links to a PDF
Use the Organize Pages tool to add, organize, rotate, and crop pages
Split a document and compress a PDF file
Access and search PDFs, including accessing your bookmarks
Apply the steps to compress, alter, and access PDFs

Key Takeaways

Adobe Acrobat Pro is an application that allows users to create, edit, share, and design PDFs.
The Edit PDF tool is used to edit text, graphics, font styles, and pages.
The Organize Pages tool is used to add, organize, rotate, and crop pages.
Headers, footers, bookmarks, and links can be added to PDFs, and bookmarks can be accessed within the application.
The lessons build upon previous lessons and cover compressing, altering, and accessing PDFs.

Frequently Asked Questions

What does this course cover?

This course offers instruction on editing PDFs in Adobe Acrobat Pro, focusing on the Edit PDF and Organize Pages tools to edit text and graphics, add and organize pages, and rotate and crop pages. It also covers adding headers, footers, bookmarks, and links, and accessing, compressing, and searching PDFs.

What skills will I gain from this course?

You will gain skills in Adobe Acrobat, Adobe PageMaker, PDF Conversion, PDF Editors, PDF Generation, and PDF Writer, along with the ability to edit, organize, compress, and access PDFs in Adobe Acrobat Pro.

What tools in Adobe Acrobat Pro does this course focus on?

The course focuses on the Edit PDF tool for editing text, graphics, font styles, and pages, and the Organize Pages tool for adding, organizing, rotating, and cropping pages.

Will the application look the same on my computer?

Due to different operating systems, the application may appear visually different, and you may experience operating differences.

How is the course structured?

The lessons build upon the previous lessons and include topics such as Edit Text, Edit Graphics, Add and Organize Pages, Rotate and Crop Pages, Split a Document, Headers and Footers, Bookmarks and Links, and Compress a PDF File.