Microsoft 365: Word Intermediate (2023): Shaping Documents

Name: Microsoft 365: Word Intermediate (2023): Shaping Documents
Author: Catherine Smith

Learn to create and customize multi-page documents

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Course: On-Demand

Hello, my name is Catherine Smith and in these lessons we will review templates in Word for the web. We will learn to apply section formatting, we will insert a cover page, create a table of contents and a table of figures. We'll start with a blank document and explore templates within the designer in Word Online. I'm going to select the Home tab on my ribbon and choose the Designer option which is along the far right end of the available tools. Once I select Designer, I will see a series of templates which are built into Word and they are organized within categories. Now since I have a blank document, the designer is not providing any suggestions for altering my document. Normally when you use the designer, if you already have content on your screen, on your page, you may see some suggested fixes for your document. But again, since we have a blank document, we won't see that. Now as stated, the templates are organized within categories. And we should understand that a template provides a means for building a document without starting from a blank page. It provides some generic contents and placeholder prompts as well as formatting. Some of the styles will have been adjusted to adapt to the template. Let's say we would like to build a letter. And within the letter, you'll notice the letter area in the designer, a next button. And when I click the next button, the system will move through the templates. I'm going to choose the template that has the heart design on it. I'm going to point out a few of the elements contained within this template. Of course, you'll notice a graphic at the top and a small graphic at the bottom. If you wish to modify or update this graphic and perhaps choose an alternate option, you may right click and choose change picture. Once the picture has been updated or changed, you may need to resize and make a few small adjustments. You will also notice a small symbol appears, which is the table symbol. This is the symbol that I would use to select a table. So clearly, the author of the template constructed the framework around the column, row, and cell organization of a table. Now, that's helpful so that when you modify or enhance the design of your document, you would want to recognize the structure is the column row and cell structure. And you'll notice a table tab appears on the ribbon. You'll also note placeholder text and or prompts instructing the user what to do. For example, add title here. So you would simply scroll across the text and type over it. The same is true for the subtitle, heading one, etc. Now these headings you'll observe in styles. I need to go to the paragraph styles, not the table styles. These styles have been modified so that the appearance of the style aligns better and suits the template well. I'm being instructed to add content here. The template will guide you through adding content. So clearly, templates often take a step-by-step approach to help the user as they build the document with a creativity and design elements which are derived from an artist at Microsoft. Stay tuned for the next lesson when we are introduced to section formatting using the desktop version. Thanks for watching!

Intermediate Provider : Catherine Smith 5 Lessons · 28m in English

Course Description

Microsoft Word breaks formatting down into three categories: character, paragraph, and section formatting. While the difference between characters and paragraphs is easy to understand, section formatting is a bit more complex. In this lesson, we’ll explain when and how to use section breaks in your document. Using captions in a document which contains pictures will give a more professional look. With captions, you’ll have the opportunity to create a Table of Figures. By the end of the lesson, you’ll understand tools and features which apply to multi-page documents, and documents containing pictures or other graphic elements.

In these lessons you will learn to use section formatting in Microsoft Word. You will learn to insert a section break, and what the relationship is between section breaks and page breaks. We will also go over how to insert a cover page, and how to use captions and the Table of Figures feature.

What You'll Learn

Use section formatting and insert section breaks in Microsoft Word
Explain the relationship between section breaks and page breaks
Insert a cover page using Word Desktop
Create and use captions to build a Table of Figures
Navigate documents and create a Table of Contents using heading styles
Apply tools and features for multi-page documents and documents containing pictures or graphics

Key Takeaways

Microsoft Word breaks formatting into three categories: character, paragraph, and section formatting.
Section formatting is used to control when and how section breaks are applied in a document.
Using captions on pictures gives a document a more professional look and enables creating a Table of Figures.
Heading styles relate to building a Table of Contents in a document.
The lessons cover tools and features that apply to multi-page documents and documents containing pictures or other graphic elements.

Frequently Asked Questions

What does this course cover?

It covers section formatting in Microsoft Word, including how to insert a section break and its relationship to page breaks, how to insert a cover page, and how to use captions and the Table of Figures feature. It also covers document navigation, creating a Table of Contents, and using templates.

Who is this course for?

It is for learners working with multi-page documents, or documents containing pictures or other graphic elements, who want to apply intermediate Word formatting tools and features.

What lessons are included?

The lessons are: Exploring Templates; Section Formatting for Complex Documents; Inserting a Cover Page Using Word Desktop; Document Navigation and Creating a Table of Contents; and Creating a Table of Figures in Word Desktop.

What skills will I gain from this course?

You will build skills in Microsoft Office, Microsoft Word, Word Processing, Document Formatting, Structured Text, and Word VBA.

How do captions relate to a Table of Figures?

Using captions in a document that contains pictures gives a more professional look and provides the opportunity to create a Table of Figures.