Microsoft 365 Word (2023): Proofing Documents

Name: Microsoft 365 Word (2023): Proofing Documents
Author: Catherine Smith

Learn to use Proofing Tools within Microsoft 365 Word

Preview the first lesson free — get full access to all 3 lessons.

Course: On-Demand

You. In this lesson, we will learn to use the features contained within the editor. I have a sample letter opened on the screen. In preparation for this lesson, I intentionally created a few problems which will allow us to work with the suggestions within the editor. You when you select the formality level from the drop down, you are establishing. The level of scrutiny being applied to the document. With formal writing, the editor will apply. All the refinement and grammar rules. This will result in the potential for the largest number of recommendations. Professional writing will result in fewer recommendations, applying most of the grammar and refinement rules. As the word implies, casual writing applies. The fewest number of rules and will result in the fewest recommendations. As you work with your document and. According to the formality level, your score may change. As you type below the editor score. You will see the corrections area and the refinements area. Within the refinements, the system checks for. Document clarity, conciseness, formality, inclusiveness perspectives, punctuation. Conventions, sensitive geopolitical, references, and vocabulary. You'll notice the system is identifying one clarity concern and one vocabulary concern. When set to formal writing. The Clarity concern goes away. Let's go back to casual and take a look at the clarity concern. Clicking will highlight the offending word and provide a window where I can explore the reason for the concern. A simpler word could be clearer to your reader. The system is suggesting the alternate word sending. I will be sending a meeting invite. This seems to indicate that when writing. In a formal context, the word form forwarding is acceptable. However, when writing in a casual context, the word forwarding may be considered more formal. Let's go ahead and accept the suggestion and replace the word forwarding with the word sending. You'll notice the clarity issue has been remediated and the number one has disappeared. Now let's go down to vocabulary. The issue is the word benefit. It may be mutually benefit. Clearly, the word should be beneficial. If I decided to disregard the suggestion. I would click ignore. But in this case, I would like. To accept the suggestion. If I click on the suggested word, it corrects the word in the document. You'll notice all my refinement suggestions have all become checkmarks. That is the case in all three writing styles. Stay tuned for the next lesson when. We apply a spell check situation and a grammar check to our document. Thanks for watching.

Beginner Provider : Catherine Smith 3 Lessons · 15m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

The Microsoft Editor is an advanced writing assistant. With the editor tools, you can enhance the readability of your document. The editor will perform varying levels of scrutiny when analyzing your document based on which writing style you choose— formal, professional, or casual. Your document will receive an overall score through the editor, and recommendations will be marked with indicators. The indicators provide a method for progressing through the document and evaluating recommendations. Each recommendation may be accepted or ignored. You can use the document stats to assess the quality of your document overall.

In these lessons, you will learn to use the built-in editor. Once a document has been analyzed in real time, you may use the correction and refinement options to proof and correct the document. Within the correction section, you can perform a spelling and grammar check. Within the refinements section, you can review a wide range of suggestions. You will then accept and reject correction and refinement recommendations and explore the document stats and the translate function.

What You'll Learn

Understand the editor score the Microsoft Editor assigns to your document
Identify correction and refinement options within the built-in editor
Perform a spelling and grammar check in the correction section
Review refinement suggestions and accept or reject recommendations
Explain the document stats used to assess overall document quality
Explore the Word Count and Translate functions

Key Takeaways

The Microsoft Editor is an advanced writing assistant that helps enhance the readability of a document.
The editor applies varying levels of scrutiny based on the chosen writing style: formal, professional, or casual.
The document receives an overall score, and recommendations are marked with indicators that let you progress through and evaluate them.
Each recommendation can be accepted or ignored, covering both spelling and grammar corrections and a wide range of refinement suggestions.
Document stats can be used to assess the overall quality of the document, and a translate function is also available.

Frequently Asked Questions

What does this course cover?

This course covers using the built-in Microsoft Editor in Microsoft 365 Word (2023) to proof documents, including understanding the editor score, performing spelling and grammar checks, reviewing refinements, accepting and rejecting recommendations, and exploring document stats and the translate function.

What will I learn to do with the Microsoft Editor?

You will learn to use the built-in editor to analyze a document in real time, then use the correction and refinement options to proof and correct it, accepting and rejecting recommendations and exploring document stats and the translate function.

How does the editor decide how strictly to analyze my document?

The editor performs varying levels of scrutiny based on the writing style you choose: formal, professional, or casual.

What lessons are included in this course?

The course includes three lessons: Understanding the Editor Score; Spelling, Grammar, and Refinements; and Word Count and Translate.

What skills does this course help build?

It helps build skills in editing, Microsoft Word, word processing, error proofing, proofreading, and spell checking.