Collaborating on PDF Forms

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In this lesson, you will learn how to use PDF files online and how to begin editing PDF files online for the purpose of collaboration. The online feature of Adobe Acrobat is very, very important, because it helps to store your documents in a location where they're accessible to you through online access. This also gives the people that you're collaborating with, your recipients, the ability to collaborate online with you through the use of this application. For purposes of this demonstration, I'm going to be using the web, and I'm going to show you how to sign in through Adobe Acrobat online and how to access your online Adobe Acrobat account. So, let's go ahead and get started. As you can see here, I'm currently on my web browser. In my web browser, I currently have the website of acrobat.adobe.com. If you use acrobat.adobe.com, it will bring you to this page here. Once you have selected and entered acrobatadobe.com, it should bring you to this homepage. If you have trouble finding it, you can always Google it or log into Adobe itself to access your online Adobe Acrobat account. Now, I'm gonna demonstrate the sign in process. To sign into your Adobe Acrobat account, you're gonna go up to the top right-hand side and click the sign in option. When you click the sign in option, you're prompted through a process of entering your email address, clicking the blue continue button, and then entering a password. Do be mindful, there are different ways to log into your account. If you created your account through Google or through Facebook, you would select one of those options. Here, you're gonna go ahead and enter your password. If you have trouble logging on, or you do not remember your password, you can use the reset password option, that's located at the bottom of this pop-out window, or you can select the sign in to a different account option. Once you've entered your password, you can use the blue continue button. It also asks you, if you would like to add a backup email address. If you would like to add a backup email address, you can do so at this time, or you can select the not now option, which is located at the bottom to the left of the continue option. Now let's go ahead and select the not now option. Once you click the not now option, you are loaded into your Adobe account itself. Now, the thing about Adobe, is there's multiple different applications that you might have access to, such as Creative Cloud, or you might just have the standalone app of Adobe Acrobat. No matter what it is, you want to make sure that you navigate to the proper place where your documents will be placed. Adobe Acrobat has a location called the document cloud. The document cloud acts as a backup system for your files and your documents that are saved through Adobe Acrobat through the desktop application. Now let's go ahead and click the document cloud and select the open option now. When we click the open option, you will see that all of our recent documents load, and the format is slightly different than the format of that on the desktop application. This online application document cloud is abundantly helpful for the purpose of collaborating with others, because you can collaborate in real time online. You can do so on the desktop application as well, but this gives others the ability to access specific documents that you might share. So now, let's go ahead and take a look at some of the recent documents that we've worked on. This is the home tab, and if you scroll down, you can see that we've got the recents, that we've worked on today, and the dates that they've last were opened, and if they're shared with specific people or others. Now let's go ahead and look at the starred option. We currently do not have any starred files, but if we did star any documents, specifically for working on the desktop application, they would show up here. Let's do a little test now. We're gonna open our Adobe Acrobat desktop application, and we're going to go ahead and select star this file. If we click star this file, we have the option to copy this to our document cloud, which is the online application that I was just on, or on this device only. We wanna make sure that we say copy to the document cloud, then we're going to select the blue okay button on the bottom right-hand side. Once we have clicked that, you'll notice that on the left-hand side, our document has gone to work and has attempted to save this to the cloud. Now we know that it's saved to the document cloud, because the little save icon has a little cloud next to it. So now , let's go ahead, back to our webpage, and let's go ahead and refresh this, and let's see if our starred document shows up here. We're gonna go to the starred tab, and as you can see, our document has appeared here. Now this document is not shared with others, so it says only you, but if you share a document with others or with other people that will show up as well. So we have just starred a document, and this is a demonstration on how the desktop application communicates with the online document cloud of Adobe Acrobat. Now, let's go ahead and look at some of our other recents. We're gonna go ahead and open our form example, Student Info Edit, by double-clicking, and you can see that our document loads. Now we can edit it here online. We also have access to other tools that we can use, as well as the edit pane, which is on the right-hand side. The tools located on the right-hand side, give us the ability to edit this PDF inside our document cloud or inside our web browser. We also have the ability to click on different aspects within this document, such as this comment icon here, and we can view the notes that have been added. We also have the ability to share documents from this location, to edit, to highlight, to stamp, and to convert files, just like we would from the desktop version. Although some of the features and the tools may appear a little bit different on the document cloud, options are very, very similar and most are offered through the document cloud. So let's go ahead and close out the add comment option, and let's go ahead and click on our edit text and image option. When we click edit text and image option, our document immediately goes to work, and we have the option to edit our current text or different types of images that are placed within this PDF. The plus button with the text symbol on the upper left-hand side, indicates the ability to add text wherever we place it, so we can add text here and adjust as need be. The font bar, that's located on the upper toolbar, gives us the ability to change and adjust our font. The size bar gives us the ability to adjust the size of our text, and the font color gives us the ability to adjust the font color of our current font. Now, keep in mind, in order to adjust what we've previously written, we need to make sure that we highlight the written text from there. And we can change the color as we go as well, so this is how we do some basic edits through the document cloud of Adobe Acrobat.