{"id":3045,"date":"2016-11-30T15:43:18","date_gmt":"2016-11-30T23:43:18","guid":{"rendered":"http:\/\/blog.knowledgecity.com\/?p=3045"},"modified":"2024-05-14T13:19:38","modified_gmt":"2024-05-14T20:19:38","slug":"avoid-email-trap-tips-email-productivity","status":"publish","type":"post","link":"https:\/\/www.knowledgecity.com\/blog\/avoid-email-trap-tips-email-productivity\/","title":{"rendered":"Avoid the Email Trap\u2014Tips for Email Productivity"},"content":{"rendered":"

The Trap of Email Productivity<\/h1>\n

The average American worker spends over 30 hours each week<\/a> checking their email. While email is a modern communication miracle, it can also be a waste of time. Luckily there are a few simple ways to make the time spent in your inbox as productive as possible. Here are a few helpful tips to increase your email productivity.<\/p>\n

How to Increase Email Productivity<\/h2>\n

End the Subscription Addiction<\/strong><\/h3>\n

An email subscription is a small price to pay to be in the loop of some of your favorite products, businesses, or industry professionals. However, this can quickly get out of hand. If the list you are subscribed to brings you little real value<\/em>, delete it immediately.<\/p>\n

If that seems like a daunting task, there are programs that can easily automate the process for you.\u00a0 Free programs like Unroll.me<\/a> scan your inbox for subscriptions, and then provide a simple list of all <\/strong>of your subscriptions. You can then automatically unsubscribe from any that bring you little value with a mouse click.<\/p>\n

Sort it out!<\/strong><\/h3>\n

Sorting emails isn\u2019t really anyone\u2019s idea of fun, and luckily it doesn\u2019t have to be. The most used email services offer email productivity features such as filters which can help you presort your incoming mail, and some may be working without you knowing it. Your spam folder is a perfect example of this. Many email sites have existing filters in place to discard unwanted emails for you. You can use similar rules to create new folders as well.<\/p>\n

For instance, you can create separate folders for your family email addresses, the addresses of current clients, or the addresses of your business team using different filters.\u00a0 The process varies slightly based on your email provider, but it is very simple. Once these filters are created, incoming messages will automatically be sorted into their folders, and other messages will remain in your inbox for review.<\/p>\n

\"Close-up<\/a><\/p>\n

Opt Out of Notifications<\/strong><\/h3>\n

With how connected we are in the 21st<\/sup> century thanks to computers<\/a>, it can be easy to feel we have to stay connected <\/em>at all hours of the day. As helpful as they may seem, constant notifications are eating away at your productivity \u2013 and your inbox. If you need to increase your productivity<\/a> and balance your inbox, opt out of notifications from every channel, including email. Any urgent matters will warrant a telephone call and anything that doesn\u2019t can wait until you take an email break.<\/p>\n

The Email Break<\/strong><\/h3>\n

There’s a time and place for everything, so why not make time for emails? Set aside 30 minutes each day to focus on emails. The best time for this is after you have eaten, allowing your body to focus on digestion. Take a second and figure out how much action\u00a0you’ll likely spend on these emails and prioritize accordingly.<\/p>\n